Privacy Policy
Hoda Counseling LLC
Effective Date: March 2026
Hoda Counseling LLC (“we,” “our,” or “us”) is committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy explains how information is collected, used, and safeguarded when you visit this website.
Hoda Counseling LLC is a licensed mental health practice operating in the State of Oregon and complies with applicable federal and Oregon privacy laws, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and relevant Oregon confidentiality statutes.
Information We Collect
1. Information You Voluntarily Provide
When you complete a contact form, request a consultation, or otherwise communicate with us, we may collect:
Name
Email address
Phone number
Any information you choose to include in your message
Submission of this information is voluntary. Please note that contact forms and email are not secure methods of communication for sharing sensitive health information.
2. Automatically Collected Information
Our website platform, Squarespace, may automatically collect limited technical data, such as:
IP address
Browser type
Device type
Pages visited
This information is used for general website functionality and analytics purposes and is not used to personally identify visitors.
Use of Information
Information collected through this website may be used to:
Respond to inquiries
Schedule consultations
Provide information about services
Improve website functionality
Comply with legal and ethical obligations under Oregon and federal law
We do not sell, rent, or trade your personal information.
Confidentiality & HIPAA Compliance
If you become a client of Hoda Counseling LLC, your protected health information (PHI) is governed by a separate Notice of Privacy Practices, which you will receive as part of the intake process.
As a licensed provider in Oregon, we comply with:
HIPAA (45 CFR Parts 160 and 164)
Oregon laws governing confidentiality of mental health records
Ethical standards set forth by the Oregon Board of Licensed Professional Counselors and Therapists
These laws provide strict protections regarding the use and disclosure of your health information.
Electronic Health Records & Client Portal
Hoda Counseling LLC uses SimplePractice as its electronic health record (EHR), scheduling, billing, and secure client portal platform.
SimplePractice is a HIPAA-compliant service provider and maintains administrative, physical, and technical safeguards designed to protect client information. If you become a client, you will access documents, billing, and secure messaging through the SimplePractice client portal.
SimplePractice maintains its own privacy and security policies, which are available through its website.
Age Requirement
Services provided by Hoda Counseling LLC are limited to individuals 18 years of age and older.
We do not knowingly collect personal information from individuals under 18 years of age through this website.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of transmission over the internet is completely secure.
If you need to share sensitive clinical information, please use the secure client portal or contact the office directly by phone.
Third-Party Services
We may use third-party providers for:
Website hosting
Email services
Payment processing
Electronic health records (SimplePractice)
These providers maintain their own privacy and security standards. We limit information shared with third parties to what is reasonably necessary to provide services.
Oregon-Specific Privacy Rights
Under Oregon law, clients have rights regarding access to and correction of their clinical records, subject to limitations established by law and professional standards.
Questions regarding access to clinical records should be directed in writing to Hoda Counseling LLC.
Changes to This Policy
This Privacy Policy may be updated periodically to reflect changes in legal requirements or business practices. Updates will be posted on this page with a revised effective date.
Contact Information
Hoda Counseling LLC
1760 SW 3rd St, Corvallis OR 97333
Phone: 541-937-6093
Fax: 541-394-9761